Microsoft 365

SharePoint or OneDrive: where should files live?

Choose a home based on who owns the information and who needs it.

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OneDrive is suited to an individual’s work files and early collaboration. SharePoint gives shared team or organizational information a home that does not depend on one employee’s account.

Before moving files, identify owners, access needs, document types, and the structure people will use to find information. Metadata and purposeful libraries can make that structure easier to maintain.

A migration should include a source inventory, destination mapping, verification, and an agreed process for reviewing exceptions.

Further reading: Microsoft: SharePoint and OneDrive overview ↗

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